HPS Meeting – 12th May 7.00pm
NOTICE OF MEETING No.1/Year 4/23-27
To be held: ON TUESDAY 12 MAY 2026 following HPC Annual Meeting in the Cobden Hall
AGENDA – Annual Council Meeting
ELECTION OF CHAIRMAN and to receive the declaration of acceptance of office
ELECTION OF VICE CHAIRMAN and to receive the declaration of acceptance of office
(FM 4 years in July)
APOLOGIES FOR ABSENCE
CO-OPTION of Nicholas Pailthorpe
MEMBERS’ RESPONSIBILITIES
Finance and General Purposes
Planning
Environment:
PROWs
Communications
Highways
Amenities to include pavilion, seats, bus shelter, notice board, litter & salt bins
APPOINTMENTS:
Internal Auditor
Website
Data Protection Officer – Clerk
Clerk
APPOINTMENT OF HPC REPRESENTATIVES TO:
Cobden Hall Charity Trust
Playground committee
Bonfire committee
REVIEWS
Standing Orders 2025, including the Code of Conduct – no notified changes
Financial Regulations 2025 – no notified changes
Procedures for handling complaints; requests under Freedom of Information Act 2000:
Publication Scheme; Privacy notice
Risk assessment form (for HPC work parties and litter picking and for events)
Review for Council’s policy for dealing with the press/media: Chairman deals with press,
newsletter and public; Clerk deals with publicity press releases with HPC approval.
Review insurance policy – year 2 of 3 year agreement RH
Confirm membership of WSALC
TO CONFIRM MEETING DATES FOR 2025/2026
Tuesdays
2026:
2027:
14 July, 15 September*, 10 November,
12 January, 9 March, (Wednesday 14 April Annual Parish Meeting),
18 May HPC Annual Meeting and HPC meeting**
* Week 3 in September because of holidays
**In election year the meeting must be 3 clear days after the Monday following the previous
Thursday’s election when the CDC/unitary authority councillors are sworn in hence 3rd Tuesday
Agenda – Full Council Meeting
1.APOLOGIES FOR ABSENCE
2.DECLARATIONS OF INTERESTS
3.MINUTES OF MEETINGS: No6/Year 3/23-27 of 10 March 2026
4.WSCC and DISTRICT COUNCILLORS
5.MEMBERS OF THE PUBLIC
6.CHAIRMAN’S REPORT, MEETING REPORTS and COUNCILLORS’ COMMENTS
7.FINANCE AND GENERAL PURPOSES
7.1. Financial report including year-end Budget; Risk Assessment and Assets Register
7.2. AGAR 2025-2026 Certificate of Exemption
7.3. AGAR 2025-2026- Internal Audit report
7.4. AGAR 2025-2026- Annual Governance Statement
7.5. AGAR 2025-2026 – To agree the accounting statements
7.6. Papers for Audit: AGAR, Bank reconciliation, Variances table, Notice of public rights
8.
ENVIRONMENT AND AMENITIES
8.1. Playground (PGC) report: Confirmation of regular equipment inspections
8.2. Highways and Public Rights of Way:
Chalky bridleway fallen trees
Commons and open spaces:
Hedges in field behind The Street houses (BA action)
9.
COBDEN HALL: (FM)
10. PLANNING SEE SEPARATE SHEET
11. CHECK ACTIONS LIST, CORRESPONDENCE and EMAILS
12.
DATE OF NEXT MEETINGS: HPC meeting on Tuesday 14 JULY 2026 at 7.00 pm in the
COBDEN HALL
Clerk: Jane Crawford.
email: clerk@heyshottparishcouncil.gov.uk
website: https://heyshottparishcouncil.gov.uk/
Jane Crawford
HEYSHOTT PARISH COUNCIL
The Openness of Local Government Bodies Regulations are in force, giving a right to members of the public to record (film,
photograph and audio-record) and report on proceedings at meetings of the Council and its Committees.
PLANNING APPLICATIONS
New applications:
SDNP/26/01382/TCA – ! Leggs Farm Cottage – Notification of intention to crown reduce by up to
1.5m (back to previous wound points) on 1 no. Walnut tree (T1)
Decisions:
SDNP/25/04526/CND – Walkers Farm – Replacement dwelling. Application under Section 73 to
vary Condition 2 (approved plans) of planning permission SDNP/22/05440/FUL to reposition the
approved dwelling so that the applicants family can live in the existing dwelling whilst the works
are being carried out and then demolish the existing dwelling as soon as the new dwelling is
completed – (Variation of Condition 8 [Bat report] of Planning Permission SDNP/24/03661/CND
for revised wording allowing for a Natural England Protected Species Licence to be obtained
prior to the existing building edged red on plan 005D being demolished). SDNPA: Approved
Decisions awaited
SDNP/25/02509/FUL and SDNP/25/02510/LIS – Dunford House – Change of use from
conference and training centre (Class C2) to hotel ( Class C1), members club (Class E), with
heritage information area (Class F1(c)) with public access (number of days to be confirmed),
modifications to extension approved under applications SDNP/22/05477/FUL
SDNP/22/05478/LIS, modifications to the internal reconfiguration of the main building, external
storage building, replacement manager’s accommodation, extension of coach house, erection of
two polytunnels, glasshouse and four treatment pods, formation of natural swimming pool, pool
changing room, landscaping including formation of kitchen garden and ha-ha, boundary deer
proof fencing and modification of car parking area. (The number used on this application is the
same as the applicaton that was won on appeal with different details which were “Alterations
and extensions to facilitate change of use of conference and training centre (C2 Use Class) to
conference and training centre (C2 Use Class), events venue (Sui Generis) and heritage
information area (F1(c) Use Class) with public access (number of days tbc) and replacement
manager’s accommodation.”) The Clerk could not find the new description on the website
SDNP/25/02509/FUL and SDNP/25/02510/LIS – Dunford House 29/01/2026 – See above, but
new plans for manager’s house, new site plan with natural pool moved and details of farm
garden. HPC objections.
SDNP/25/04638/LIS – Farriers – Internal changes to ground and first floor and new
fenestrations to the side and rear elevations.
SDNP/26/00361/LIS – 1, Austens – Replacement of existing timber windows and doors to new
double glazed timber casement windows and doors. HPC support. Action 344: Clerk
AI and planning JCD
